Technology Initiatives

Re-engineering for a Sustainable Future

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Microsoft 365 Adoption

Microsoft 365 will be UNCG’s single destination for file storage and collaboration tools currently provided by Google Workspace, Box, and Zoom, beginning Spring 2023.

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Microsoft 365 Adoption

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Microsoft 365 will be UNCG’s single destination for file storage and collaboration tools currently provided by Google Workspace, Box, and Zoom, beginning Spring 2023.

What is it?

UNCG’s current work and collaboration tools include Google Workspace (Gmail, Docs, Sheets, etc.), Box, Zoom, and network file storage. Microsoft 365 will replace these tools with the traditional MS Office applications (Outlook, Word, Excel, etc), Teams, and OneNote.

Why are we doing it?

The University currently has multiple email, chat, and video conferencing platforms that work the same or similarly. At one time, many of these tools were provided for free. The days of free services have ended. Additionally, services and applications are getting more complex, requiring more training for campus users and IT staff. Streamlining these services will…

  • make user support and onboarding new users easier
  • cost less
  • make everyone’s experience the same
  • improve data security

How will I be impacted?

Although this migration will be disruptive, you will learn how to use new, dynamic tools that will make working, communicating, and collaborating better and easier.

When will this be implemented?

Over the course of Summer and Fall 2023. For the specific dates, see the milestone timeline.

What do I need to do?

Right now, the best thing you can do is start organizing your files in Box, Google Drive, and on all of your devices. ITS is coordinating comprehensive training. Follow ITS News for announcements on how and when training will take place.

Related ITS News

  • Canvas has several new, exciting features available this semester! OneDrive Integration With OneDrive integrated into your Canvas course, you can easily share files with students, collaborate on shared documents, provide assignment templates, and connect students to their own OneDrive for […]
  • Information Technology Services (ITS) is working towards an end-of-the-year conclusion of UNCG’s Microsoft 365 (M365) adoption. We are sharing this plan with you now to provide time for you to prepare. You will receive more details as we move through each […]
  • On Friday, July 7, 2023, all UNCG Student email and calendaring accounts will move from Gmail to Outlook as part of the Microsoft 365 adoption.   The long wait for everyone at UNCG to be in the same email and calendaring […]
  • On May 8, 2023, Microsoft enabled a new feature to all Microsoft multi-factor authentication (MFA) services worldwide called number matching. Number matching is intended to provide a layer of awareness and protection for all Microsoft MFA users by requiring acknowledgment from […]
  • On Thursday, January 26, 2023, Information Technology Services (ITS) will host an interactive panel discussion featuring faculty members from universities across the country. These experts teach in the Microsoft 365 platform and will share their experiences, insights, and knowledge on […]

Major Milestones & Events

Fall 2022

Assessment of environment readiness and planning

Fall 2022
January 26

Faculty Panel Discussion – Teaching in Teams

An interactive panel discussion featuring faculty members from universities across the country. View the recording.

January 26
January 31

Microsoft 365 Town Hall

A discussion about the results of the Microsoft 365 Survey. View the recording.

January 31
April 21-23

Faculty and Staff Email Migration from Google to MS Outlook

April 21-23
April 24-28

On-site support for Faculty and Staff

April 24-28
June 30

Student Migration of email from Google to MS Outlook

See ITS News for more

June 30
October 31

Deadline for research data preparation

Researchers need to prepare their data by October 31 using ORE’s guidance.

October 31
November 20

Deadline for data storage cleanup   

Data clean-up guidance is coming soon.  

November 20
November 27

Student, Faculty, and Staff data begins to copy to transfer folders on OneDrive   

Copying begins on November 27, but you can keep working on your files in Google and Box until December 22. A process toward the end will sync the changes you make.    

November 27
December 22

Student, Faculty and Staff final phase of data migration starts    

After this point, new files and folders or changes made in Google and Box will not migrate.  

December 22
December 22

All emails in Google will be deleted and the service disabled  

December 22
December 26

Data migration complete

Look for the completion notice email.

December 26
December 31

Zoom fully de-commissioned

Get ready to Teach with Teams

December 31

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